business meetings & conferences
Balbirnie is an outstanding venue for local, national and international events of all types. We offer a wonderful backdrop for discussing business in an “away from it all” location, perfect for occasions which require a degree of privacy. Combine a “house party” feel with hi-tech meeting facilities. Hosting a meeting at Balbirnie is more akin to attending a meeting in a large private house rather than the usual hotel set-up. In addition, the hotel provides the perfect setting for entertaining clients and corporate hospitality.
Our dedicated Special Events team are here to discuss all your requirements and to assist with planning an itinerary during your stay with us which unites some serious work, some activities and entertainment, lots of fabulous food and wine and of course, great value.
We have a fantastic range of meeting rooms around the hotel, all very different in style. Please refer to our event space section for our room capacities.
MEETING RATES
For conferences involving a day meeting together with lunch and/or dinner, we have a number of different day and residential delegate packages available which can be further personalised for your own event. All our prices are quoted inclusive of VAT and are valid from 1st April 2008 to 31st March 2009.
DAY MEETINGS – Day Delegate Rate from £48.00 per person, inclusive of VAT. This is available for meetings of over 10 delegates, and includes:
- hire of the main meeting room from 9am to 5pm
- morning tea/coffee with shortbread and cookies
- informal finger buffet or two course seated lunch with coffee
- afternoon tea/coffee with home baking
- complimentary in-house equipment
- mineral water in the meeting room
- 17.5% VAT
We also offer the option to upgrade the delegate package to include an additional morning tea/coffee break with Danish pastries and a bowl of fresh fruit in the meeting room. This would be priced at £57.00 per person.
Please note any additional breakout rooms will be charged in addition.
Small meetings (less than 10 delegates) are charged a room hire rate plus food & beverage requirements separately. Please call us for great value rates.
RESIDENTIAL MEETINGS – 24 Hour Delegate Rate from £175.00 per person, inclusive of VAT. This is available for meetings of over 10 delegates, and includes:
- standard single accommodation with full Scottish breakfast
- hire of the main meeting room from 9am to 5pm
- morning tea/coffee with shortbread, cookies and fresh fruit smoothie
- informal buffet lunch or two course seated lunch with coffee
- afternoon tea/coffee with home baking
- complimentary in-house equipment
- mineral water in the main meeting room
- four course feature dinner with coffee and petits fours
- 17.5 VAT%
To upgrade to a deluxe double room for single occupancy, for a small supplement we can offer a 24 hour delegate rate of £195 per person. Please note that we have 30 bedrooms at Balbirnie - 11 deluxe rooms and 19 standard rooms.
SAMPLE DAY/RESIDENTIAL MEETING ITINERARY
Pre-Meeting
We’ll have coffee with shortbread and chocolate chip cookies waiting for you and your guests. For early starts, you may even wish to offer your guests a bacon roll along with their coffee.
Meeting
The meeting room will include our Balbirnie pads and personalised pens, mineral water with summer berry and ginger cordials, Werther’s original sweeties and our in-house equipment.
Afternoon
For a working lunch, we always think that the best idea is a light and tasty “informal” buffet, to include for example – Soup of the day, chicken Caesar wraps, tempura prawns with sweet chilli dip, sandwich selection with kettle chips, goujons of sole with tartare sauce, followed by two small pots, one filled with creme brulee and the other with bananas in rum. Later that day, we’ll serve afternoon homemade cakes and scones with clotted cream and jam. Alternatively, you may wish to have a seated two course plated lunch in either a private room or one of our restaurants.
Dinner
After a well deserved rest, we advise that guests meet for dinner around 7.30pm. We’ll have an area set aside for you and your guests to enjoy pre-dinner drinks and we’ll also be serving marinated olives, salted nuts and also the evening’s canapés. Dinner usually comprises a 4 course menu served in one of our private rooms (or you may wish to dine in smaller tables in one of our restaurants, either The Orangery or Balbirnie Bistro), followed by coffee and tablet. The following morning, guests depart after a lovely full Scottish breakfast served in The Orangery.
PARTNER PROGRAMMES
We are also very happy to assist with designing a partner programme for those not attending the conference. This could include a scenic tour of Fife’s rolling countryside and quaint seaside villages, or perhaps of Scotland’s beautiful capital city, Edinburgh. Explore the impressive historic homes, castles and gardens scattered around Fife. Learn how whisky is made at the local distillery. Meander through the historic streets of St. Andrews and along the famous “Chariot’s of Fire” beach. Visit the national museums and theatres of Edinburgh or go shopping in cosmopolitan Glasgow.
Take a trip to The House of Bruar, Scotland’s most prestigious country store in Perthshire which sells a range of Scotland’s finest delicatessen goods, clothes and gifts.
For something a bit different, what about a “fragrance event” which can be organised at Balbirnie itself – step into the world of perfumery and enjoy a fabulous few hours learning more about the history of perfume making and sampling different raw ingredients used in the production process. It is even possible to have a unique perfume made for each participant.
Or what about a group colour and dress consultation evening with the Scottish equivalents of Trinny and Susanna? A great fun and informative way to spend a few hours….!
Alternatively, professional aromatherapy massage and reiki treatments can be conducted in the comfort of a guest’s own bedroom. The list is endless…..
